Agency Notices Support Page

If you have received a notice from a government agency, you can use this support page to understand what it means and how to handle it. Please promptly forward any notices you receive from the agencies below to your bookkeeper. If you need further assistance, please contact our support team.

Index of Agency Notices

Please choose the agency from the list below to see a list of letters they might have sent you.

  1. WA Department of Revenue
  2. Employment Security Department
  3. Labor and Industries
  4. IRS - Internal Revenue Service
  5. Business Licensing Service
  6. Other

1. Department of Revenue

  1. Notice of Excise Tax Audit This is the most common DOR notice our clients contact us about. We offer representation services for DOR audits in which we take over communications with the auditor, provide the documentation required and work to complete the audit process. At the end, if there is a balance due, we work with the auditor to set up a payment plan that is affordable to you if you are not able to pay in full.

2. Employment Security Department

  1. ESD-Billing Statement, Account Activity This notice states your account activity. This example shows an amount due and states that they did not receive a quarterly report.
  2. ESD-Credit Statement This is a statement that you have a credit on your account. Refunds are not sent for amounts under $100 but can be applied to your next quarterly tax report.
  3. ESD-Post Audit Letter This letter contains the findings of an audit and adjustments to your account.
  4. ESD-Tax Rate Notice This notice is to inform you of your tax rate for the upcoming year.
  5. ESD UI Tax Billing Statement This is a notice from Employment Security letting you know there is a balance due.

3. Labor and Industries

  1. L&I-Account Statement This statement is to inform you that you have an amount due.
  2. L&I-Missed Workers’ Comp Filing This is a notice that you did not file a quarterly workers' compensation report or filed it late. Penalties and interest may have been assessed and will accrue on the first of every month if left unpaid.
  3. L&I-Rate Notice This document details the factors used to calculate your workers' compensation rates.

4. IRS

  1. IRS-Audit Results This report explains the findings of an audit, proposed changes and next steps.
  2. IRS-Deposit Requirements for Form 941 This informs you of your federal deposit requirements for the upcoming year for Form 941. It explains what you need to do.
  3. IRS-Final Balance Due Reminder, Notice of intent to Seize There are two letters in this example. The first is a notice dated January 1, 2024 and gives the amount due ($21,209.13) and the date it's due (January 22, 2024). The second notice (dated February 26, 2024) states that payment was not received by that date and serves as notice of intent to seize your property or rights to property 30 days from the notice date.
  4. IRS-Payee Information Error Notification There has been an error or there is missing information reported on a Form 1099. Options to remedy the situation are given.
  5. IRS-Response form for Form 941 The IRS is requesting a response from you as they were expecting you to file. You can complete and return this form via mail or fax.

5. Business Licensing Service

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6. Other

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Please promptly forward any notices you receive from the agencies below to your bookkeeper.